Reminder: Starting November 1, 2023, All Employers Must Use the Revised Form I-9

Starting November 1, 2023, all employers must use the revised Form I-9 , found here Form I-9, Employment Eligibility Verification (PDF, 477.5 KB), with the edition date 08/01/23, when completing the employment eligibility verification process.  Using any pervious Form I-9 may result in financial penalties if audited

Also, remember that if you are an employer enrolled in E-Verify, you have the option to remotely examine your employees’ identity and employment authorization documents.

To remotely examination an employee’s documents, the employer should:

1. First examine copies of the documents submitted by the employee to ensure that the documentation presented reasonably appears to be genuine and relates to the employee.
2. The employer should conduct a live video interaction with the individual presenting the document(s) to ensure that the documentation reasonably appears to be genuine and relates to the individual.
3. Indicate that you used an Alternative Procedure on Form I-9: On the Form I-9 dated 08/01/2023, the employer is to check the box indicating that you used an alternative procedure in the Additional Information field in Section 2.
4. E-Verify employers are still required to retain copies (front and back) of all appropriate documents as well as create an E-Verify case for newly hired employees.

More details can be found at this USCIS link Remote Examination of Documents (Optional Alternative Procedure to Physical Document Examination) | USCIS

Note:  If you are an employer who is not enrolled in E-Verify, you no longer have the option to examine I-9 documents remotely.

For FAQs on remotely examining Form 1-9 documents, see Optional Alternative 1 to the Physical Document Examination Associated With Employment Eligibility Verification (Form I-9) in the Federal Register.

USCIS offers a free training webinar to employers on completing the Form I-9.  You can sign up for the training on USCIS’ Employment Eligibility Webinars page.  This webinar is eligible for 1 professional development credit through SHRM and HRCI.).